Experience in coordinating cars in the big ceremony: Where to gather guests and where to go

Effective large ceremony coordination: Experience to collect passengers, choose bypass and use TravelViet to optimize the journey, improve experience.

1. Select a reasonable tourist gathering point to avoid congestion

In peak days, the city center or the event area is always a hot spot for transportation. Gathering guests here not only causes heavy clogging but also easy to create uncomfortable psychology for passengers because of long waiting time and limited space. This is one of the most important vehicle coordination experiences that transport units need to master.

1.1. Should gather guests at the bus station, suburban transfer station: 

This helps reduce the pressure on the inner city area, easily organize the shuttle as planned and minimize the risk of traffic congestion on holidays.

1.2. Take advantage of a stop near the tourist destination but few people: 

These points help save time to move, ensure safety and convenience for both drivers and passengers.

1.3. Priority gathering points with adequate facilities: 

The locations with roofs, toilets, seats will help guests more comfortable in waiting, improving service quality.

1.4. Links to the familiar score: 

The pick -up spots have been used many times to help drivers and guests easily identify, reducing the possibility of errors in the passenger transport management process.

Tips: Avoid places such as large commercial centers, theaters, large parks - these are spots that are prone to prolonged traffic jams, negatively affecting the schedule and customer mood.

2. Select the smart and flexible route in car coordination

Not only picking - paying in the right place, the arrangement of the car schedule and choosing the route is also extremely important! On the occasion of the holidays, the story of the route is limited, banned or overloaded is very common. Therefore, it is necessary to choose the route that is both safe and saving time to move. This is an integral part of the vehicle coordination planning plan.

2.1. Coordinate the main road and branch road: 

100% dependent on a single road. Flexible use of auxiliary routes will help minimize the risk of congestion and ensure the journey happens smoothly.

2.2. Use a small car to divide the passenger liquid: 

For densely populated areas, alleys or roads with high traffic density, the use of smaller cars to divide the group of guests is an effective solution, making it easy to move and access to pick/pay.

2.3. Update regular transport data: 

Application of tools such as Google Maps, VOV traffic or integrated map feature in TravelViet passenger car management software is essential. Grasping real -time traffic situation helps you make decisions quickly and accurately.

2.4. Check in front of the road: 

Especially with the first route of exploitation or doubt about the width and quality of the road surface, the actual survey first helps avoid unexpected surprises.

Note: Please calculate both the plan of turning and parking at the end of the journey to avoid passive when coordinating the vehicle in complicated traffic conditions.

3. Flexible with the schedule of welcoming - Paying holidays

No plan is immutable, especially on holidays - when passengers can "steer" the last minute. The ability to coordinate flexibly is a weapon that creates a professional service and shows the dedication of the garage.

3.1. Select reasonable time: 

Always on the welcome time frame 15–30 minutes earlier than the expected departure time. This creates the necessary cushion to handle arising situations and help customers have more preparation time.

3.2. Passenger score: 

Priority is given to locations with the turning of the car and not forbidden to stop or park. This helps the car move smoothly and avoid violating traffic regulations.

3.3. Update changes in real time: 

Use modern features such as sending mass messages or chatbot in your management system. This helps quickly notify all changes in the schedule for both drivers and passengers.

3.4. There is a process of confirming information before departure: 

Regularly call or confirm via zalo, message to avoid the case that customers do not arrive on time or cancel the trip without notice.

Good tips: Creating a separate Zalo group for each trip is an effective way to notify the schedule, focus on information for both drivers and passengers, making tourist car operators become more transparent and easier.

4. Take advantage of the opportunity to combine with the play area - Smart shuttle

The big ceremony is not only an opportunity to serve guests, but also a golden time to connect and exploit more revenue. Combo car + amusement park is a trend that is rising by many partners, bringing double benefits to both customers and transportation businesses. This is a smart strategy to optimize resources and increase profits in passenger car coordination.

4.1. Complete Combo: 

Providing package service helps an arrow hit two targets - convenient for customers when not having to take care of tickets and vehicles, and create a competitive advantage for businesses.

4.2. Expand destination: 

The link with amusement parks helps diversify choices for customers, especially those who love to explore and experience new.

4.3. Create a competitive advantage: 

Package service is always more attractive, especially when attached with promotions such as discount tickets, free drinking water ...

4.4. Share customer data between the two sides: 

Coordinate with partners to perform Remarketing, take care of customers who have used the service, thereby building long -term relationships and increasing the percentage of visitors back.

Deployment suggestion: Using TravelViet tourist car management software to design a separate combo page for each amusement park - helping you easily manage orders, tickets and business efficiency statistics correctly.

5. Application of TravelViet software to coordinate professional cars

Not only is the tool, TravelViet is a "brain" to help the operator control the entire process from A - Z, especially in coordinating tourist cars on holidays. The application of technology to passenger transport management is an indispensable trend to improve efficiency and professionalism.

5.1. Actual car tracking: 

See visual maps, know which car is running, which car is slow, giving you an overview and make decisions to adjust in time.

5.2. Send fast notification: 

No manual texting. TravelViet helps to send a series of notifications to drivers and passengers, saving time while ensuring thoughtful customer care.

5.3. Schedule and automatic subcontract: 

Assign automatically to the driver, avoid overlapping schedules and optimize the roadmap. This helps minimize errors due to human factors.

5.4. Integrated reporting and data analysis: 

Helping leaders to assess which buses are crowded and ineffective, thereby offering strategies to improve service quality and cost optimization.

Good feature: Exporting Excel file for each ceremony, each area - easy to compare and improve service quality, help you get a deep view of your car coordination performance.

6. There is always a backup plan for any situation

No one wants to have a problem, but should always be ready. Having a "Plan B" plan or a vehicle coordination plan to help you not be surprised and can handle all situations that arise proactively, minimize risks and damage.

6.1. Backup vehicle: 

Always keep 1–2 cars waiting in case the main vehicle has problems, failure between the road or there is a need for unexpected arising.

6.2. Alternative route: 

At least 2–3 routes prevent congestion from accidents, events or other force majeure factors.

6.3. Assign the person in charge of the problem: 

This person needs to be experienced, flexibly handling situations, and authority to adjust immediately to solve the problem.

6.4. Emergency contact list: 

Including health, gas stations, the nearest dock to be able to respond quickly when needed.

🛠️ Additional tips: Print the basic problem handling guidelines placed on each car so that the driver is easy to manipulate when having problems, helping them to be more confident in coordinating tourist cars on holidays.

Conclude

The cars in the festive season always contain many fluctuations and challenges, but if you prepare well, proactively coordinate and apply technology, everything will become much softer and more effective. Experience in coordinating cars in the big ceremony is not only in mastering the principles but also in flexibility and adaptability.

Travelviet is not only a management tool, but also an extended arm to help you coordinate smart - professional - effective cars. With TravelViet, the arrangement of the car schedule and passenger transport management will become easier than ever, bringing maximum satisfaction to your customers.

 Are you coordinating tourist cars for big holidays?   Is the owner of the garage, managing the amusement park or looking for a reputable shuttle partner?

Join the Group now: Connect the play area and tourist car to create a network of exchanges - cooperation - sharing to expand service connection, improve the quality of tourism - entertainment experience in Vietnam

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Update day : 11/07/2025